合规日期:2004年4月14日
This notice describes how the College protects the confidentiality of College faculty and staff's personal information collected for the purposes of administering our benefits 退休健康储蓄计划.
华盛顿社区学院 respects the privacy of the personal information supplied by its faculty and staff and understands the importance of keeping this information 保密和安全. This notice is intended to describe the information we collect, how we use that information, how we safeguard that information, and when and to whom 我们可能会公开它.
This notice is produced in conformance with the Health Insurance Portability and Accountability 1996年法案(HIPAA).
What type of personal information does the College receive?
The College may receive two types of personal information as defined by the HIPAA regulations: Protected Health 信息 and/or Individually Identifiable Health 信息.
Protected health information (PHI) is current, past or future information created or received by the College through its health plans, health care carriers, and contractors. It relates to the physical or mental condition of a patient or benefits plan member, the provisions of health 关心那个人, or payment for the provision of health 关心那个人. The term PHI does not generally include publicly available information, or information available or reported in a summarized of grouped manner.
Individually identifiable health information (IIHI) includes the PHI described above as well as any information that identifies the individual, or with respect to which there is a reasonable basis to believe the information can be used to identify the 个人(我.e.，人口统计资料).
How 学院会使用这些信息吗?
The College uses this information only for purposes of:
- acting as Plan Sponsor for the benefits plan;
- enrolling the faculty and staff in the benefits plan;
- advocating on the employee's behalf (and at the employee's request) for health care 治疗;
- advocating on the employee's behalf (and at the employee's request) for appropriate payment of health claims through the benefits plan or Retirement Health Savings Plan;
- developing and maintaining the benefits plan (i.e.评估健康计划绩效 承保、保费评级等.);
- facilitating workers compensation claims and payment;
- 法律规定的(1).e.(在公共卫生方面).
The College does NOT use this information for:
- for any employment-related decisions, such as hiring, promotions or terminations;
- for any employment-related decisions, such as leaves of absence, drug testing and compliance with the Americans with Disabilities Act, unless proper authorization is 第一个获得.
谁有权访问这些信息?
The access to and use of this information is strictly limited to only those employees who need it to provide benefits services to faculty and staff, and to those employees and the third party administrators who develop, administer, and monitor the benefits 退休健康储蓄计划. Such staff includes the 好处 staff in HRM (Director, Analyst and Specialist), the AVP of HRM, the Controller and designated Weyco, Inc .财务人员. (our third party administrator), and the College's auditors. These designated individuals at all times shall comply with the provisions of the Plan Document and Summary Plan Description relating to use and disclosure of PHI and 私隐标准.
The access to and use of PHI and/or IIHI by the individuals described above shall be restricted to the Plan Administration activities that the Plan Sponsor performs 有关计划. Any violation of the provisions of the Plan or the Privacy Standards will be fully investigated and documented. 任何被发现违规的人都可能被 subject to discipline up to and including termination.
这些信息还有其他的保护方式吗?
The College maintains all confidential paper personal information in individual files, located in a separate and locked down environment. 只允许福利员工入内 访问这些文件.
All confidential electronic personal information maintained on any electronic system is safeguarded by firewalls and controlled security access.
Furthermore, the College makes reasonable efforts to limit access to PHI and IIHI to only the category or categories of PHI and IIHI to which access is needed, upon 任何适合这种访问的条件.
What are my rights to access and correct, as needed, my personal information?
十大菠菜 has procedures for an employee to access specific personal information and will make this information available to the participant upon proper, reasonable and specific 书面请求及同意. 你可要求:
- to inspect your personal information or receive a copy of your personal information;
- to amend any personal information that is not correct;
- that we communicate with you about personal, confidential matters in a certain way 或在某一地点;
- to request a restriction or limitation on the information we disclose (refer to How 学院会使用这些信息吗? 以上);
- 要求对披露的信息进行会计处理.
All requests for any of the above should be sent, in writing to:
董事，薪酬和福利
人力资源管理
华盛顿社区学院